The Perfectly Planned Direct Mail Timeline

Gearing up for a new direct mail campaign? As we’re sure you know, there is a lot that needs to happen between the time you settle on a new campaign and the minute that mailer hits the mailbox. With so many moving pieces, launching a new campaign can quickly become overwhelming. The best way to reduce stress and stay on track? A perfectly planned timeline for your direct mail campaign.

Here’s how:

1.) Keep Seasonality in Mind

Timing is everything. Think about the product you’re promoting. Would it best be served at a certain time of you or in a particular season? Heating an insulation services, for example, are best marketed just as the weather starts to cool down. Always keep seasonality, as well as holidays, in mind.

2.) Think Outside the Envelope

Roughly four months from the time you plan to send your new mailers, set aside some time for a solid brainstorming session. What are the goals of your campaign? Is there a promotion or event you can organize to help you attain it? Do you want to use a unique feature or freemiums to draw attention to your mailer? Get creative and take good notes!

3.) Spend Some Time with Your Database

Here’s a fun-filled fact you may not have known - it costs roughly six times more to acquire a new customer than to retain an old one. So, don’t limit yourself, and your chances of success, to strictly new audiences. It’s important to make sure any and all past customers are included on your mailing list. If enhancing that database is simply too overwhelming or time consuming for you, no problem! A qualified professional can help you create a comprehensive list and find the most cost effective way to deliver your pieces.

4.) The Early Bird Gets the Win

At least two months in advance of the target delivery date, get in touch with a professional print company. You don’t want to wait until the last minute and risk missing the target delivery date, or worse yet, compromising quality in order to meet time constraints! The success of your mail campaign relies on perfect timing, and that means timely delivery of mailing lists, due dates, target delivery dates, and artwork sent in a compatible format. It takes time to review those materials and generate a time estimate.

5.) Review the Blueline More Than Once

After receiving your artwork and files, you’ll receive a blueline and color proof that will need to be reviewed and approved. It is vital that you set aside a good amount of time to thoroughly review it, because any errors on the blueline will end up on your printed materials. Pay attention to everything you see – copy, line breaks, page breaks, borders and cropping. Aim to have the blueline reviewed and approved about 45 days before it’s due to be sent out.

6. Gather, Measure, Repeat

Once your mailers hit the post truck, the tough part is over and done. Congratulations, you did it! Now all that’s left to do is measure the response rates. You can expect the biggest boom in the first two weeks after delivery, but leads may trickle in for up to six months afterward. Use your measurements to gauge how successful your campaign was and how you can use those results to improve your next one.

How do you organize a campaign timeline? If you have any other tips or suggestions, tell us in the comments! 

Ways to Save on Your Next Direct Mail Campaign

Despite what the rumors might have you believe, direct mail is far from dead. In fact, with 92%of Millennials preferring to read something in traditional print over its digital counterpart, it’s quite the opposite. Given the right planning and execution, a direct mail campaign can produce incredible results for businesses of any industry and size. The trick is figuring out how to create an effective, compelling and unique campaign suited to your business’s needs without breaking the bank.

Here are some ways you can save on your next direct mail campaign:

Spend Some Time on Your List

It’s not good enough just to have a list. It has to be a smart list if you want it to be effective. That means creating an up to date list that is targeted at an identified and responsive audience. Updates to your mailing list should be done yearly in order to keep it in top shape for every campaign. Remember, your campaign is only as good as your list.

Set a Budget and Learn to Compromise

Nobody likes the word budget, but alas there comes a time when we all must adhere to one. Creating a new direct mail campaign is one such time. Set a clear-cut budget and stick to it. That may mean you need to be willing to compromise on certain aspects on your mailer, as some materials and mailer dimensions may put you in the red. When working with a tight budget, talk to a professional print company about how you may be able to create the best quality mailers at the best price.

Don’t Eat Up Man Hours Internally

Even if this is not your first time creating a direct mail campaign, attempting to keep your efforts in-house may prove to be more hassle than expected. After all, you already have a job to perform, so the less time you or your staff spends on marketing tasks, the more time there will be to focus on other priorities.  Not to mention, a professional print company can bring years of experience and expertise to your campaign, optimizing it to reach its highest potential and therefore giving you more bang for your buck.

Do you have any other tried and true tactics that your business uses to save on direct mail campaigns? Share them with us in the comments! 

Direct Mail Tips for Non-Profits

If you’re working with a non-profit organization, chances are you already know that the company purse strings are tight. The restraints of a small budget means that your marketing efforts need to pack a punch. Direct mail is the perfect outlet to accomplish that goal. Nearly one-fifth of all donations are attributed to direct mailing, so make sure that your DM pieces are as effective as possible with these how-to tips:

Newsletters are Important

This is key for all non-profits, but especially if your organization is small or just getting on its feet. Write a semi-annual or quarterly newsletter with updates on current events and activities, donor contributions and how they've helped the organization to get closer to the goal, and donation information. And always be sure to include an addressed return envelope to encourage donations.

Personalize Your Pieces

Want to up the chances of getting a tangible reaction out of prospecting? Write for the target audience rather than taking a broad all-encompassing approach. Add personal touches such as hand written signatures or a short letter from the president of the company. If possible, always finish off each year with a holiday card and thank you notes to donors and volunteers.

Don’t Neglect Past Donors

Repeat after me, your housefile is always important. If you don’t already know, a housefile is the list of any and all former contributors. Make sure to include it any time you run a direct mail campaign. The people on that list have donated in the past because they cared about your organizations goals and the chances are they probably still do. Stay in touch.

Measure, Measure, Measure

Measuring the success of your mailers is vital to both the organizations goals and its bottom line. Rather than spending the money to send your mailers out to thousands of prospects and hoping for positive return, choose a small portion of the group to send the mailers to first. See what the reaction is. If it’s not what you’d hoped for, revise the mailers wording, theme, appearance, etc. You’ll learn what works and what doesn’t and you’ll have saved some precious marketing dollars.